Single vs Recurring Sessions Overview

Introduction

Sessions can be set up as one-time events or as recurring, saving you the time and effort of recreating them, such as weekly team meetings or monthly webinars. When setting up a repeating session, several options are available, allowing flexibility for daily, weekly, monthly, and annual cadences. View Single vs Recurring Sessions Settings for more information. 

Table of Contents

• Use Cases
• Choosing a Frequency
• Set an End Date
• Who can Join?

Use Cases

Single Sessions

• If you’re offering multiple options for the same presentation - i.e., attendees can choose from 4 different dates/times but will only be attending one.
  • Attendance will be tracked per session
  • When members click to attend, they will only be set to attend that single session
  • Note: Copying sessions is an available feature

Recurring Sessions

• If you’re offering a series where attendees should attend all, for example, a monthly board meeting or a weekly team meeting.
  • When members click to attend, they will be set as an attendee for the entire series

Choosing a Frequency

When selecting Daily:

• Choose a numeric value if it will be every day or if it will be every 2 or 3 days

• This will include all 7 days of the week in the calculation

  

When selecting Weekly:

• Choose a numeric value if it will apply to every week or if it will be every 2 weeks

• Choose the days of the week (Monday through Sunday) - this is a great alternative for the Daily cadence, since this will allow the option to exclude weekends.

  

When selecting Monthly:

• Choose a numeric value if it will apply to every month or if it will be every 2 to 3 months

• Choose between a set day of the month (i.e., 24th) or a relative day of the month (i.e., Fourth Wednesday). These will be suggested and calculated based on your start date.

  

When selecting Annual:

• Choose a numeric value if it will apply to every year or if it will be every other year, for example.

  

Set an End Date

Choose between three options:

• Never end
• End on a specified date

• End after a specified number of occurrences

  

Why do I have an option to "Address Date Variability"?

A toggle to “Address Date Variability” displays for the monthly frequency since the number of days per month varies - i.e., the 31st of the month when some months have 30, 29, and 28, and allows the option to have it automatically adjust.

• When checked: “Dates will fallback to the last day of the month or the last weekday of the month if a month doesn’t have the specified day.”
• When unchecked: “Dates are specific and any month that does not have the specified day will not be included in the recurrence.”

Who can Join?

Previously, anyone with a session link who was a community user could access sessions in groups they were not a member of when a session link/url was shared with them. We’ve locked down permissions to group members only; however, we have implemented the flexibility for group admins to choose whether meetings they create in their groups are exclusive to group members or open to all community members. This will also prepare us for additional permission options in the future when public access becomes available.

Community Sessions

When creating a session on the community platform (i.e., “Global Session”), the only available option is to allow “All Community Members” to join.

Group Sessions

When creating a session within a group, there are two options available:

• All Community Members

• Group Members

  

All Community Members

• Sessions that allow all community members to attend will appear on the global session schedule and in the group meeting schedule.

Group Members

• Sessions that allow only group members to attend will appear only on the group meeting schedule.

• If a community member receives a link to a group event they do not have access to, the "Attend and Join" button will display a lock icon, and, when clicked, a pop-up message will appear, alerting them that the session is for group members only.