Session Public Access

Table of Contents

Configure your Community for session guest/public attendees

Enable Public Access for Sessions/Meetings

As a site admin, you can choose whether to allow any Community sessions on your site to be open to the public and to accept guest attendees. This setting must be enabled before individual sessions can be opened to guests.

Where to find?

• Click the gear icon.

• Under Security & Privacy, select Permissions.

• Under Sessions/Meetings, enable the "allow public attendees for selected sessions" toggle.

Set up your “Restricted Content Message”

If a public attendee attempts to access an area of the Community platform they do not have access to, this is the message they will see on pages that do not automatically redirect to the login.

• Dialog Title

• Message body

• Upgrade URL

  • URL

  • Button text

  • Button alignment

How the example above renders on screen:

Open up a session for guest/public attendees

Global level session

Where to find?

• Click the gear icon.

• Under Content, select Sessions and open your session.

• In Session Options, set the “Session Restriction” to “Public Attendees”.

Group-level session

As a group admin who is not a site-level admin, follow the steps below.

Where to find?

• Navigate to your group, open the Meetings tab, and select your session.

• Click to “Edit Session”.

• In Session Options, set the “Session Restriction” to “Public Attendees”.

Optional settings:

• Show/hide the attendee directory

  • When shown, the attendee directory will display only for those logged in to Community, including those with magic link access.

• Show/hide the attendee count

  • When shown, the attendee count will display publicly.

Shareable URL

The session URL has metadata that allows it to display with the feature image, title, and site.

Within the Community platform

Facebook example

LinkedIn example

Guests registering for the session

Publicly accessible session page

There isn’t a public calendar for Community. The Session URL will need to be distributed through other means. Sessions that are open to public/guest attendees can be viewed without a login.

• Members can use the login button to bypass the registration process.

• Guests will need to “Register”.

The Registration process

Guests will be required to provide their first name, last name, company, and email address.

Upon clicking the “Register” link, the guest will be presented with a “You’re Registered” confirmation message, prompting them to check their email for the details.

They will be added as a “Guest” user to your Community platform at this time.

They will be added as an Attendee to your session at this time.

When a guest user accesses the session using their magic link, the “Add to Calendar” option will include their personal magic link when adding it to their calendar.

Registration Confirmation Email

The registration confirmation email received by the guest attendee will include a link to the session that also includes their personal registration information, granting them access once it is ready to begin. This link should not be shared.

When adding the session to their calendar, their personal magic link will be included, allowing them to join the session via either the confirmation email or the calendar entry.

While logged in via MagicLink

While still authenticated with a magic link, guests can one-click register for future sessions because the platform recognizes their user information, so there is no need to re-enter their first name, last name, company, or email address.

In the example below

• Les registered for a June event

• Clicked on the magic link for that event

• Was provided a link for another event in April

• Was able to one-click register for the April event

Session email reminders

Guest attendees will also receive the 3-day (72-hour) and 15-minute email reminders. These email reminders will include their personal access link.

Canceling a guest registration

Guests are canceling their registration

Using their personal session link, guests can access the session page, and a “Cancel Registration” option is available.

Admins Canceling a guest registration

Site and/or group admins can remove attendees from a session.